Resource Grouping

Resources can be grouped together in order to make a Reservation in one Resource also occupy another Resource. This is useful when you have Resources that may be combinations of smaller Resources. Imagine for example an Event Space 'A' and an Event Space 'B'. These may be separated by a removable wall, which when removed creates Event Space 'A + B'.

When using the new , resource groupings do not work out of the box, but still need to be configured on the resource dimension. See

When using the new , groupings can be enabled for any dimension, not just resources. See

Step-by-step guide

  1. In the GoMeddo App, go to the Resources & Types tab

  2. If you don't have one yet, create a Resource that is a combination of other Resources. For example Event Space 1 + 2

  3. Go to the related lists of Event Space 1 + 2 and scroll down to the Resource Groupings related list

  4. Click New and link Event Space 1

  5. Do the same for Event Space 2

  6. If you now create a Reservation on the calendar in either Event Space 1, Event Space 2 or Event Space 1 + 2, the linked Resources will display greyed out blocks during the Reservation's duration on the calendar

Conflict checking

Conflict checking respects configuration, while keeping the following in mind: a resource is occupied when a reservation exists in its grouping. An occupation prevents a reservation from being made in a resource. However, resources can be occupied by multiple other groupings at the same time. If you want to prevent this, make sure you create groupings accordingly.

Example

Imagine a grouped resource Event Space 1 + 2 that allows double bookings. Even if its sub-resources Event Space 1 and Event Space 2 do not allow double booking, you will be able to create double bookings in Event Space 1 + 2, which will be reflected by multiple occupied blocks in Event Space 1 and Event Space 2. However, as soon as an occupied block exists in either Event Space 1 or Event Space 2, you will not be able to create a new reservation there due to those blocking double bookings.

Another example of how to use resource groupings can be found in this article:

Data model for the resource grouping object included in GoMeddo

Object Name

Object API Name

Object Name

Object API Name

Resource Grouping

B25__Resource_Grouping__c

Field name

Field API name

Description

Field name

Field API name

Description

Resource One

B25__Resource_One__c

This resource blocks the other resource and vice versa

Resource Two

B25__Resource_Two__c

This resource blocks the other resource and vice versa

Is Active

B25__Is_Active__c

When not active, this resource grouping has no effect

Configure groupings on any dimension

Groupings on dimensions other than Resource only work if you have enabled .

  1. Create an object that will serve as the grouping between two records.

  2. Create two lookups on the object, both to the dimension you want to group.

  3. Optionally, give the new object a checkbox allowing you to activate/deactivate that grouping.

  4. Go to the Dimension record for the dimension you want to group.

  5. In the field Dimension Grouping SObject Name enter the API name of the object created in step 1.

  6. In the fields Dimension Grouping Lookup One and Two, enter the API names of the lookups created in step 2.

  7. Optionally, in the field Dimension Grouping Active Checkbox enter the API name of the checkbox created in step 3.

  8. Create records for the new object, and use the two lookups to indicate those records are grouped together.

  9. In rules created for the grouped dimension, the variable overlappingReservations will now also contain reservations from any grouped records.

Example configuration for the Resource dimension

  1. Go to the Resource Dimension record.

  2. In the field Dimension Grouping SObject Name enter B25__Resource_Grouping__c.

  3. In the fields Dimension Grouping Lookup One and Two, enter B25__Resource_One__c and B25__Resource_Two__c.

  4. In the field Dimension Grouping Active Checkbox enter B25__Is_Active__c.

  5. If you haven’t done so, create B25__Resource_Grouping__c records (see the step-by-step guide at the top of this article).

  6. In rules created for the Resource dimension, the variable overlappingReservations will now also contain reservations from any grouped resources.

 

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